By law, residents may establish a residents´ committee, and make, change or revoke village by-laws by special resolution (with the operator´s approval). Residents elect the committee.
The residents´ committee works with the operator in the day-to-day running of the village and common matters, and presents residents´ complaints and proposals to the operator.
They can also:
- contribute to village processes
- request quarterly financial information about the capital replacement and maintenance reserve funds, and general services
- request annual reports of village accounts.
Residents have ´one vote per unit´, which protects the rights of single occupants. If residents would prefer a ´one vote per person´ rule, they can vote to introduce it.
Residents can nominate another person to exercise their proxy vote if they cannot attend meetings. The village operator cannot hold a resident´s proxy vote, and no person can hold more than two proxy votes per meeting.
Operators can attend a meeting called by residents, or a meeting of the residents´ committee, only when invited or voting on a special resolution.
The operator must give a financial statement to any resident who requests one. They must give the resident the financial statement within five months of the financial year ending.
The statement covers:
- income and expenditure for the year
- amounts received for insurance claims relating to the village
- the village´s assets and liabilities at the end of the year
- any interests, mortgages and charges that affect the village.
Every year the operator must call a residents´ meeting to discuss the financial statements as soon as they are available.