Entry Condition Report (Form 1a)

When you move into your property, the Entry Condition Report (Form 1a) must be completed. You will be given a copy of the Entry condition Report with your State Tenancy Agreement.

What is the Entry Condition Report?

The Entry Condition Report records the condition of your property when you begin your tenancy. The report is an important tool to show whether the property is in the same condition when you leave it, as when you moved in. It helps you and the department, determine what maintenance is needed and who is responsible when you end your tenancy.

What should I do with the Entry Condition Report?

The department will have completed the Entry Condition Report with ticks or crosses to show if the items listed are clean, undamaged and working, or not. You should check the details noted by the department's staff and compare them to the actual rental property. You should complete your section on the Entry Condition Report within three days of signing the State Tenancy Agrement for the property to show that your agree or disagree with the department's assessment.

If you don't return the Entry Condition Report to your nearest Housing Service Centre within three days of your tenancy commencing, the department will note that you agree with its assessment.

If you agree with the Entry condition Report, sign the report and return it to the department. the department will keep the report on your file so it can be used to compare the condition of your home when you end your tenancy (see Ending your tenancy)

What if there are items on the Entry Condition Report that I don't agree with?

If you don't agree with the Entry Condition Report, add your comments in the tenant column before you sign it. You can attach extra pages if there is not enough room for your comments.

Return the Entry Condition Report to the department but make sure you keep a copy of the report for your records.

The department will discuss with you the items you didn't agree with so an agreement can be reached as to the condition of your property when your tenancy began.

What if the property or items in the property need repairing shortly after I move in?

If, for example, your stove was listed on the Entry Condition Report as being in working order but it stops working shortly after you move into your property, contact the department and report the problem. Unless the repairs are needed as a result of damage caused by you, the department will attend to the repairs according to the normal maintenance timetable (see Maintenance)